Free Excel help article on Microsoft Excel keyboard shortcuts.
Navigating within a worksheet
Keyboard shortcut Action
Tab, -> Skips to the next cell on the right
Shft+Tab, <- Skips to the cell on the left
? Move one cell up.
? Move one cell down.
Ctrl+-> Move to the last occupied cell of a row of data
Ctrl+<- Move to the beginning occupied cell of a row of data
Ctrl+? Move to the first occupied cell of a column of data
Ctrl+? Move to the last occupied cell of a column of data
Ctrl+Home Move to the first occupied cell of data
Ctrl+End Move to the last occupied (bottommost) cell of data
Ctrl+. Move clockwise to the next corner of selected range
Navigating between workbooks
Ctrl + Page Down Move to and activate next worksheet in workbook
Ctrl + Page Up Move to and activate previous worksheet in workbook
Shift + F11 Insert new worksheet to left of active worksheet
Show or hide columns and rows
Keyboard shortcut Action
Ctrl+0 Hide current column
Ctrl+9 Hide row column
Ctrl+Shft+9 Unhide current row
Ctrl+Shft+( Unhide rows within the current selection
Ctrl+Shft+) Unhide columns within the current selection
Selecting contiguous cells
Keyboard shortcut Action
Shift + Directional Arrow Select the cell(s) in that direction (left, right, up, or down)
Ctrl + Shift + Directional Arrow Select to the last occupied cell in that direction (left, right, up, or down)
Ctrl + Shift + End Select from active cell to last occupied cell that is down and to the right
Ctrl + Shift + Home Select from active cell to first occupied cell that is up and to the left
Shift + Backspace Collapse cell selection to just active cell
Ctrl + A Select all of the occupied cells in current range; press again to select all cells in worksheet
Ctrl + Space Bar Select all cells in current column
Shift + Space Bar Select all cells in current row
Ctrl + Shift + + (plus sign) Insert new row - select row first
Ctrl + - (hyphen) Delete selected row - select row first
F8 Turn on extend-selection mode; use directional arrows; F8 or Esc to exit extend-selection mode
Find, Replace and Go to
Keyboard shortcut Action
Ctrl + F Open Find dialog box
Ctrl + H Open Replace dialog box
Ctrl + G or F5 Open Go To dialog box
Cell Commenting
Keyboard shortcut Action
Shift + F2 Add new comment; edit cell comment
Ctrl + Shift + O Select all cells with comments
Naming cells and ranges
Keyboard shortcut Action
Ctrl + Shift + F3 Open Create Names from Selection dialog box; select cells and labels first
F3 Open Paste Name dialog box
Ctrl + F3 Define name; open Name Manager dialog box (in Excel 2007)
Working with formulas and functions
Keyboard shortcut Action
Shift + F3 Open Insert Function dialog box
Ctrl + A Open Function Argument dialog box - when insertion point is to the right of function name and (
Ctrl + Shift + A Insert parenthesis () and function argument names - when insertion point is to right of function name
F2 Edit formula in cell; insertion point is at end of cell contents
F3 Opens Paste Name dialog box
Alt + = Inserts AutoSum formula
Highlight Portion of Formula + F9 Evaluates selected portion of formula; press Esc to return to editing
Ctrl + ` (single left quotation mark) Toggles between showing formula and formula result
Highlight Portion of Formula + F4 Cycles between absolute, mixed and relative references for highlighted cells
